Single Services
AI Lead Nurturing & Appointment Setting
Follow Up Instantly. Book More Appointments. Never Let Another Lead Go Cold.
Most practices lose 30–60% of their leads simply because they don’t respond fast enough. At Pro Doc Media, we deploy AI-powered follow-up systems that turn cold leads into booked appointments—on autopilot.
Whether you’re running ads, getting website inquiries, or fielding missed calls, our lead
nurture tools handle the follow-up instantly, so your team doesn’t have to.
What We Offer
AI-Powered Email & SMS Sequences
● Automated responses within seconds of lead capture
● Smart follow-up with human-like personalization
● Custom sequences for cold leads, reminders, and reactivation
● Fully HIPAA-compliant messaging
Appointment Booking Automations
● AI sends booking links based on your team’s availability
● Integrates with Calendly, GoHighLevel, Acuity, and more
● Text reminders, reschedule prompts, and no-show re-engagement
● Smart “booking nudges” for unresponsive leads
Lead Routing & CRM Integration
● Automatic lead sorting by source, priority, or service
● Push leads directly to your CRM (Salesforce, Zoho, GHL, etc.)
● Assign leads to internal team or virtual assistants
● Pipeline reporting and live status updates
Missed Call Text-Back System
● Every missed call triggers a branded text within seconds
● Recovers missed opportunities and improves patient satisfaction
● Optional: auto-prompt to rebook or transfer to voicemail
Why It Matters
78% of new patient opportunities are won by the first responder
Practices using AI booking tools increase show rates by 35–50%
Manual follow-up wastes over 6 hours per week per front desk rep
What You Get
● Fully built nurture sequences tailored to your practice
● Booking automations connected to your calendar
● Reporting dashboards with response and show-rate data
● Live training and team onboarding included
Other Services
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Want a system that turns leads into booked appointments automatically?